Meetings & Events
Located in the centre of Guildford, this modern 4-star hotel, with first-class facilities, is a specialist in corporate meetings and events. The venue boasts eight fully-equipped, flexible event rooms, suitable for almost any conference, meeting or event need up to 250 attendees.
The hotel's eight meeting and events rooms, total over 400 square meters of meeting space and flexible configurations. Prelude, our largest event room, offers a capacity of up to 250 and comes with its own dedicated entrance and private bar.
But it’s also about the little extras. The meetings rooms surround a partially covered courtyard terrace, ideal for al fresco drinks, receptions or dinners. There’s free high-speed WiFi throughout.
When the hard work is done, the hotel has two outstanding dining options: 'The Social', a relaxed, all-day free-flowing bar and restaurant space serving everything from small plates to sharing platters, or HarBAR, serving lighter bites and sharing plates all day. For a celebratory drink or few, the lively 'Social Late' bar offers a large selection of wines, an extensive gin list, as well as our signature cocktails. There are live DJs and late-night dancing Friday and Saturday. Also see our staff’s recommendations of the best activities, attractions & events in Guildford, and the wider Surrey and Hampshire area, here.
For those wishing to stay, the hotel has 183 luxury, recently-renovated bedrooms. All rooms feature generous work-spaces, complimentary high-speed Wi-Fi, and en-suite bathrooms. For businesses with regular travel requirements into Guildford and the surrounding areas, we are able to offer preferential accommodation rates. Setting up a corporate rate with us is easy, for an initial consultation simply contact our Director of Sales.
The hotel is easily accessed. Guildford is just off the A3 motorway, close to the M25. It’s a 35-minute drive to Heathrow Airport, 50-minute drive to Gatwick Airport, and a 60-minute drive from Southampton Airport. Guildford train station is a 15-minute walk or 5 minutes by taxi. Parking costs £7 per day or £14 for 24 hours.
Event food & drink
Food for thoughtHere at Harbour Hotels, we understand that exceptional food & drink can enliven even the most arduous meeting or event; indeed, good ‘brain food’, as we call it, can boost your meeting’s productivity, and do wonders for your attendees’ event experience (and return rate).
Our passionate chefs have created a number of different menu options for you to select from. You may create your own bespoke set menu, opt for one of our fixed-priced, set menus, or even choose our ever-popular ‘Bring me Food’ menu, with dishes delivered platter-style for communal feasting.
Event rooms
Prelude combined
- Area 213 sq m / 2,295 sq ft
- Max capacity 250
- Dining capacity 200
Event rooms
Prelude 1
- Area 52 sq m / 554 sq ft
- Max capacity 20
- Dining capacity -
Event rooms
Prelude 2
- Area 125 sq m / 1,347 sq ft
- Max capacity 120
- Dining capacity 80
Event rooms
Prelude 3
- Area 88 sq m / 948 sq ft
- Max capacity 70
- Dining capacity 50
Event rooms
Harbour Suite 1
- Area 90 sq m / 967 sq ft
- Max capacity 100
- Dining capacity 50
Event rooms
Harbour Suite 2
- Area 20 sq m / 220 sq ft
- Max capacity 10
- Dining capacity 10
Event rooms
Harbour Suite 3
- Area 48 sq m / 521 sq ft
- Max capacity 36
- Dining capacity 30
Event rooms
Executive Boardroom
- Area 25 sq m / 265 sq ft
- Max capacity 10
- Dining capacity 10
Packages
Below we’ve listed our ‘off-the-shelf’ packages to help get your planning started.
However, if you’d like to make changes, or want something totally different, our dedicated events team would be delighted to discuss your ideas, and will work with you to create a package that’s perfect for you.
For businesses booking regular rooms at the hotel, we may be able to offer preferential rates. Please contact our events team to discuss your requirements. Call us, or send us an online enquiry, and we’ll get right back to you.
Day Delegate Package
- Full use of one meeting room
- Unlimited bottled still and sparkling water
- Arrival coffee and tea with pastries
- Mid-morning coffee and tea with home-made biscuits
- Working buffet lunch in your meeting room
- Mid-afternoon coffee and tea with home-made cakes
- Use of either a plasma screen or LCD projector and screen
- Use of a flip chart & marker pens
- Stationery: pads and pens for all delegates
- Complimentary Wi-Fi access
- Reduced car-parking from £14 to £7 for 24 hours, on a first come first served basis
- Price: from £45 per delegate
24-hour Delegate Package
- Everything in ‘Day Delegate’ package; and
- £30 per person towards dinner at The HarBAR
- Overnight accommodation in a standard bedroom
- Full English breakfast in the morning
- Use of the spa and gym facilities – must be pre-booked
- Price: from £195 per delegate
