Meetings & Events

Located in the centre of Guildford, this modern 4-star hotel, with first-class facilities, is a specialist in corporate meetings and events. The venue boasts eight fully-equipped, flexible event rooms, suitable for almost any conference, meeting or event need up to 250 attendees.

The hotel's eight meeting and events rooms, total over 400 square meters of meeting space and flexible configurations. Prelude, our largest event room, offers a capacity of up to 250 and comes with its own dedicated entrance and private bar.

But it’s also about the little extras. The meetings rooms surround a partially covered courtyard terrace, ideal for al fresco drinks, receptions or dinners. There’s free high-speed WiFi throughout.

When the hard work is done, the hotel has two outstanding dining options: 'The Social', a relaxed, all-day free-flowing bar and restaurant space serving everything from small plates to sharing platters, or HarBAR, serving lighter bites and sharing plates all day. For a celebratory drink or few, the lively 'Social Late' bar offers a large selection of wines, an extensive gin list, as well as our signature cocktails. There are live DJs and late-night dancing Friday and Saturday. Also see our staff’s recommendations of the best activities, attractions & events in Guildford, and the wider Surrey and Hampshire area, here.

For those wishing to stay, the hotel has 183 luxury, recently-renovated bedrooms. All rooms feature generous work-spaces, complimentary high-speed Wi-Fi, and en-suite bathrooms. For businesses with regular travel requirements into Guildford and the surrounding areas, we are able to offer preferential accommodation rates. Setting up a corporate rate with us is easy, for an initial consultation simply contact our Director of Sales.

The hotel is easily accessed. Guildford is just off the A3 motorway, close to the M25. It’s a 35-minute drive to Heathrow Airport, 50-minute drive to Gatwick Airport, and a 60-minute drive from Southampton Airport. Guildford train station is a 15-minute walk or 5 minutes by taxi. Parking costs £7 per day or £14 for 24 hours.

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Event food & drink

Food for thought

Here at Harbour Hotels, we understand that exceptional food & drink can enliven even the most arduous meeting or event; indeed, good ‘brain food’, as we call it, can boost your meeting’s productivity, and do wonders for your attendees’ event experience (and return rate).

Our passionate chefs have created a number of different menu options for you to select from. You may create your own bespoke set menu, opt for one of our fixed-priced, set menus, or even choose our ever-popular ‘Bring me Food’ menu, with dishes delivered platter-style for communal feasting.

see menus

Event rooms

Prelude combined

Area 213 sq m / 2,295 sq ft
Max capacity 250
Dining capacity 200

VIEW SPECIFICATIONS

Event rooms

Prelude 1

Area 52 sq m / 554 sq ft
Max capacity 20
Dining capacity -

VIEW SPECIFICATIONS

Event rooms

Prelude 2

Area 125 sq m / 1,347 sq ft
Max capacity 120
Dining capacity 80

VIEW SPECIFICATIONS

Event rooms

Prelude 3

Area 88 sq m / 948 sq ft
Max capacity 70
Dining capacity 50

VIEW SPECIFICATIONS

Event rooms

Harbour Suite 1

Area 90 sq m / 967 sq ft
Max capacity 100
Dining capacity 50

VIEW SPECIFICATIONS

Event rooms

Harbour Suite 2

Area 20 sq m / 220 sq ft
Max capacity 10
Dining capacity 10

VIEW SPECIFICATIONS

Event rooms

Harbour Suite 3

Area 48 sq m / 521 sq ft
Max capacity 36
Dining capacity 30

VIEW SPECIFICATIONS

Event rooms

Executive Boardroom

Area 25 sq m / 265 sq ft
Max capacity 10
Dining capacity 10

VIEW SPECIFICATIONS

Packages

Below we’ve listed our ‘off-the-shelf’ packages to help get your planning started.

However, if you’d like to make changes, or want something totally different, our dedicated events team would be delighted to discuss your ideas, and will work with you to create a package that’s perfect for you.

For businesses booking regular rooms at the hotel, we may be able to offer preferential rates. Please contact our events team to discuss your requirements. Call us, or send us an online enquiry, and we’ll get right back to you.

Day Delegate Package

Full use of one meeting room
Unlimited bottled still and sparkling water
Arrival coffee and tea with pastries
Mid-morning coffee and tea with home-made biscuits
Working buffet lunch in your meeting room
Mid-afternoon coffee and tea with home-made cakes
Use of either a plasma screen or LCD projector and screen
Use of a flip chart & marker pens
Stationery: pads and pens for all delegates
Complimentary Wi-Fi access
Reduced car-parking from £14 to £7 for 24 hours, on a first come first served basis
Price: from £45 per delegate